Student Organization Resources
Marshall recognition entails an active partnership between MRSO student leaders and their faculty/staff advisor(s). Thus, MRSOs should choose faculty/staff advisors, preferably from the Marshall School, who can commit to regular meetings and provide support to the organization and their goals. Faculty/staff advisors are expected to check in with MRSO student leaders at least two times per academic year and will be notified when organizational and presidential commitments are not being met. Please find below the Qualtrics survey MRSO student leaders should submit to the MRSO Committee after advisor check-ins (links coming soon).
It is best to complete check-in 1 prior to the Fall semester or prior to the start of Spring semester, as it encourages a conversation about goals and expectations for the semester. It is best to complete check-in 2 toward the end of the Spring semester, as a reflection about progress on those goals. We understand some MRSOs may be on different leadership timelines, so there is only one hard deadline for both surveys to be completed by the last day of classes in the Spring.
AUDIO-VISUAL (AV) EQUIPMENT
Student organizations can rent AV equipment by emailing firstname.lastname@example.org. Student leaders will need sponsorship of their faculty or staff advisor.
Opening a Bank Account with the USC Credit Union
Student organizations may open a bank account with the USC Credit Union. These accounts CANNOT accept any University money. Please go to the Credit Union to establish the account and see here the USC Credit Union New Account Package.
You will need:
- A completed Account Authorization Form (available from USC Campus Activities Office)
- A copy of your recognition letter sent to you when your organization received recognition
- A completed signature card with signatures from at least two students and the organization’s advisor (provided by the USC Credit Union)
- A completed Tax Identification Form (provided by the USC Credit Union)
MRSO EVENTS EMAIL
Every Monday, the Marshall Undergraduate Advising and Student Affairs Office sends an involvement email to all Marshall and Leventhal students.
To announce an event, submit event information before 12pm PDT every Thursday using this link. Announcements submitted after this deadline cannot be included for that week.
Only MRSOs may include blurbs in the weekly email. Announcements from non-recognized organizations will not be included.
If you would like to share your announcements on social media, email email@example.com.
- Digital Flyers for display on screens in Marshall buildings: Send digital flyer requests to firstname.lastname@example.org including:
- JPEG size 16:9 aspect ratio
- Start and end dates for flyer display
- Buildings where the flyer should be run (JFF, BRI, HOH, and/or ACC)
- Hard Copy Flyers to post around campus: Seek approval from Office of Campus Activities and Marshall Facilities prior to posting in Marshall buildings. See USC posting guidelines and Marshall posting guidelines below.
EVENT PLANNING GUIDELINES
Programming and events are a critical component of most student organizations. Hosting events helps your organization achieve its goals, teach leadership skills and foster camaraderie among members. It takes a great deal of pre-event planning to ensure success.
- Brainstorm the type of event and its goals as it relates to the mission of your organization.
- Determine which of your ideas will work within your budget. Marshall funding can only cover event expenses that directly benefit Marshall students (see "Funding Resources" below for more info).
- Choose one individual to serve as the main contact. Encourage all members to get involved in event planning.
- Choose a date and time that is strategic for your group and does not conflict with other important on-campus programs.
- Make appropriate space reservations*. See University and Marshall contacts below for contact information.
- Project all costs associated with your event and identify funding sources.
- Design publicity strategy and begin event promotion at least two weeks in advance.
- Develop a pre- and -post event task list, as well as a final deliverable time frame.
- Assign specific responsibilities to committee members.
- Be prepared for anything that may come your way!
*On-campus events with the following conditions require pre-approval from DPS, Fire Safety, Transportation and Facilities. Complete the USC Event Permit Application online at least 4 weeks in advance:
- All outdoor events
- Open flames and/or outdoor cooking
- Crowd attendance over 500 people
- Tents with over 450 sq. ft (aggregate)
- Stages over 30" in height
- When the use of a venue is altered for the event
- Complete a post-event evaluation to assess if goals were met and what lessons were learned.
- Prepare financial statement of actual expenditures.
- Send thank you notes to appropriate people.
FALL 2021 EVENTS - PHASE 5 GUIDELINES
USC’s definition of an event:
- Any scheduled gathering of 10 or more people for more than 10 minutes.
- Meetings that support the academic or business mission of the university where no food or beverage is served are considered meetings and not gatherings or events. Permits are not required for meetings of this nature.
All events are required to follow Phase 5 Guidelines, per Campus Activities policies available here, and have a check-in process that includes:
1. Trojan Check verification is required for ALL events, whether the audience is comprised of USC students, faculty, staff, or outside guests, prior to their entry to the event
2. Gathering of all contact information (email and phone number) of all attendees for possible contact tracing
3. All guests are required to wear face coverings, regardless of vaccination or testing status for all indoor events and outdoor events on USC campuses and in USC buildings
MRSO FUNDING SOURCES:
- Membership dues
- Corporate sponsorship
- Undergraduate Student Government (USG) funding
- Marshall Undergraduate Advising and Student Affairs funding
The Marshall School of Business provides limited funding for MRSOs to cover MRSO event expenses. Funding is awarded on a case by case basis until all funds have been exhausted.
MARSHALL FUNDING CRITERIA:
- Only events that adhere to these guidelines will be approved for Marshall funding.
- The requesting MRSO must be in good standing with regards to Marshall recognition standards. A warning and/or probation status may negatively impact funding eligibility.
- Event/activity must be of sufficient interest that all students who are members of the organization could reasonably attend.
- All university and Marshall School policies must be observed (NO alcohol will be served at any undergraduate events).
- Speaker related expenses, such as travel expenses or an honorarium, will not be approved.
- Cash awards will not be approved.
- Food requests will not be approved during Fall 2021.
- A funding limit of $15/student and/or $250/semester per MRSO will be applied, whichever comes first.
MARSHALL FUNDING PROCESS:
- For large events (30+), apply to USG funding before you apply to Marshall funding.
- Submit Marshall funding application using this link* at least 14 days before the start of your event:
- The application should contain estimates for event costs from approved USC vendors. We cannot fund payments to non-approved USC vendors.
- See here a list of vendors compiled by Marshall MBA students for a place to start - we cannot confirm its accuracy so please email email@example.com if you have any doubts about your choice of vendor.
- If approved, you will receive an invitation to schedule a meeting to make necessary payments and reservations before the start of your event.
- Submit scanned receipts proving receipt of items to firstname.lastname@example.org within one week of the event taking place. Receipts must include MRSO name, business purpose, date, payment method, name of merchant, itemized list of expenses, and total amount paid.
Note that all MRSO event expenses must be approved and paid in advance. Reimbursement requests will no longer be accepted.
MARSHALL FUNDING FAQs:
1. Can my organization receive funding for apparel?
Funding for apparel is not guaranteed and will be considered on a case by case basis. Your request should be accompanied by a notice of approval from Jeanette Anderson in USC Purchasing (email@example.com). You must use an approved USC vendor.
2. Can my organization receive funding for ride share costs?
Our office is looking into Uber and Lyft Corporate programs to determine if we will be able to cover ride share costs in Fall 2020. Until further notice, we can neither prepay nor reimburse ride share expenses.
3. Can my organization receive funding for social events?
Funding will not be given for social events including end of year dinners or activities. Marshall funds should be used to promote the educational mission of the University and MRSOs.
4. How can my organization find a corporate sponsor?
When designing a sponsorship program, think about what incentives you can offer, as well as what sponsorship amounts are both reasonable for the company and helpful to you in executing events. Start small and reach out to alumni and companies with whom your organization may already have a relationship. Make sure you have a plan and various sponsorship packages outlined before reaching out.
5. A corporate sponsor is asking for a federal tax ID number. Where do I find it?
Unless your student organization is part of a national chapter, your MRSO is not likely to have a tax ID number. Tax IDs are given to organizations that have applied and received legal recognition from the IRS. The Marshall Undergraduate Advising and Student Affairs Office cannot assist with this process, and MRSOs should carefully review SCampus Part G Section 7.1 before establishing any type of legal organization. Marshall Recognition will be revoked from any organization that decides to become a legal business entity or operate any type of for-profit operation.
Transitions are important because they:
- Provide new leaders with organizational knowledge and increase confidence
- Minimize confusion caused by leadership change and establish a sense of continuity
- Allow outgoing leaders to obtain a sense of accomplishment and closure
Start the transition early, review our Leadership Transition Guide, and use the Outgoing/Incoming President checklist to guide you.
The MRSOs with special approval to transition between the Fall and Spring semesters can find a Spring Leadership Transition guide here.
MAINTAINING MARSHALL RECOGNITION
Marshall recognition requires responsibilities and commitments beyond USC Recognition. All MRSOs must:
- Be a USC Recognized Student Organization and renew USC recognition annually. See USC RSO Resource Guide.
- Follow rules and regulations established by USC and by the Marshall Undergraduate Advising and Student Affairs Office (see University policies below and MRSO Handbook).
- Have no more than one president who must remain in place and active for the entirety of the fall and spring semester of each academic year. Co-presidents and terms of less than one academic year are not permitted. Presidents must be registered undergraduate students in good standing.
- Have a majority membership of Marshall majors and minors.
- Have an actively engaged advisor, preferably from the Marshall School faculty and staff.
- Submit a strategic plan to the Marshall Undergraduate Advising and Student Affairs Office (August).
- Participate in Marshall New Student Welcome (August).
- Attend Marshall Presidents Orientation (August).
- Participate in Marshall's Spring Involvement Fair (January).
- Attend and actively participate in monthly Marshall Council Meetings. Any MRSO failing to attend two or more meetings will automatically be placed on probation.
- Participate in Marshall Community Service Day with a minimum of 2 members per organization.
- Submit End-Of-Year Report to the Marshall Undergraduate Advising and Student Affairs Office (May).
There are several opportunities to recruit new members at the beginning of each semester and through events hosted during the school year. See "Event Advertising" above for ways the Marshall Undergraduate Advising and Student Affairs Office can help your MRSO promote its events.
|Fall Semester||Spring Semester|
Access the MRSO Handbook here to review the benefits of Marshall recognition and policies and procedures to maintain MRSO status.
MRSO PRESIDENTS' ROOM, STORAGE, AND MAIL
MRSO PRESIDENTS' ROOM
There is a designated space for MRSOs on the first floor of Fertitta Hall intended for small e-board meetings. It also contains MRSO mailboxes and limited storage space. It is the responsibility of all MRSO Presidents to keep the space neat, clean and organized. Privileges may be revoked if the room is not kept in order.
Typically, the President of each MRSO is granted key card access to this room. However, in light of the COVID-19 physical distancing recommendations, MRSO President ability to reserve and use the MRSO Presidents' room in Fall 2021 is still to be determined. Further details will be provided at the MRSO Presidents Orientation in August.
MRSO STORAGE AND MAIL
- If available, MRSOs can utilize a mailbox in the MRSO Presidents' Room.
- To store your organization's supplies in the MRSO Presidents' Room, contact firstname.lastname@example.org. We are unable to offer large storage to any MRSO and items left without prior authorization will be discarded.
- To receive authorization to have packages shipped to JFF 201, email email@example.com. You will be notified when the package arrives.
Send packages to:
Attn.: Your Name and MRSO Name
c/o Marshall Undergraduate Advising and Student Affairs
610 Childs Way
Fertitta Hall (JFF) Suite 201A
Los Angeles, CA 90089
POSTER/FLYER POSTING GUIDELINES
MARSHALL FLYER POSTING GUIDELINES
1. All flyers, posters, etc. must be approved prior to posting. Bring original to Marshall Facilities in BRI 205 for approval before making copies or email firstname.lastname@example.org for digital approval.
2. Approved flyers may be posted in ACC, BRI and HOH stairwell areas with corkboards only.
3. No posting in JKP.
4. No posting in Hoffman Hall stairwells; posting on 2nd, 3rd and 4th floor bulletin boards is allowed.
5. Any items posted on walls, doors, windows, bridges, trees, tables, and trashcans will be removed.
6. Flyers for commercial or personal use may not be posted.
7. All flyers should be neat and legible.
8. All flyers should be for a Marshall student organization sponsored event, which should be noted.
9. If any flyer does not have an approval posting, it will be taken down immediately.
10. MRSOs are responsible for taking down their flyers after the approval date has expired, or risk loss of posting privileges.
Failure to adhere to University policies or to the standards outlined above for maintaining Marshall recognition will result in a warning. Failure to meet more than one requirement may result in probation and/or suspension of MRSO status as well as loss of Marshall benefits, including funding and room reservations.
MRSO presidents and their faculty/staff advisor will be notified via email when an organization is failing to meet requirements. Organizations that have lost their Marshall recognition may continue to operate as a USC RSO but will no longer be eligible for any MRSO benefits. Organizations that wish to regain Marshall recognition will need to work with the Marshall Undergraduate Advising and Student Affairs Office to determine appropriate steps.
University-wide facilities guidelines are being updated in light of the transition back to in-person programming during Fall 2021.
Ronald Tutor Campus Center + Ballroom, Tommy's Place, Ground Zero, Outdoor Venues
|Make venue reservations and payments (if applicable) to Trojan Event Services at least 4 weeks in advance.|
Marshall Classrooms, Marshall Breezeway, Marshall Lawn, HOH Patio, JFF Patio
Send reservation request to email@example.com at least 3 weeks in advance, with the following information:
1. MRSO Name
2. Event Date and Time
3. Purpose of Reservation
4. If you will be handing out beverages or promotional items. Note that per Phase 5 guidelines, food will require a special permit. See Fall 2021 Events tab above for Phase 5 guidelines.
If approved, you will be notified by Marshall Room Reservations.
Please note: if an MRSO is found to be making room reservations on behalf of an unrecognized group/organization or for purposes other than stated in the reservation request, MRSO status will be revoked.
Be sure to adhere to the policies regarding social events as outlined in SCampus.
TRAVEL RELEASE FORMS
For MRSOs planning trips off-campus, either domestically or internationally, please be sure to utilize the required forms and follow all guidelines and policies for student travel. For more information regarding policies, regulations, and guidelines regarding student-led travel, please explore Section G3 of SCampus.
UNIVERSITY AND MARSHALL CONTACTS
For University RSO and MRSO policies, questions, and support:
MARSHALL UNDERGRADUATE ADVISING AND STUDENT AFFAIRS
Jill and Frank Fertitta Hall (JFF) Suite 201 ｜ T: 213.740.0690 ｜ E: firstname.lastname@example.org
Steve and Katheryn Sample Hall (SKS) Suite 410 ｜ T: 213.740.5693 ｜ E: email@example.com
For event advertisement:
Bridge Hall (BRI) Suite 205 ｜ E: firstname.lastname@example.org
MARSHALL HELP DESK
Jill and Frank Fertitta Hall (JFF) Suite 305 ｜ E: email@example.com
For other event support and resources:
USC SCHEDULING OFFICE
Tutor Campus Center (TCC) Suite 425 ｜ T: 213.740.6728｜ Email varies by venue desired
MARSHALL ROOM SCHEDULING
Hoffman Hall (HOH) Suite 103 ｜ T: 213.740.5424｜ Accessible online via MyMarshall
MARSHALL OFFICE OF COMMUNICATIONS
Bridge Hall (BRI) Suite 207 ｜ T: 213.740.8674｜
OFFICE OF CULTURAL RELATIONS & UNIVERSITY EVENTS
Stonier Hall (STO) Suite 203 ｜ T (main): 213.740.6786｜ T (reservations): 213.740.1744
UNDERGRADUATE STUDENT GOVERNMENT FUNDING
Tutor Campus Center (TCC) Suite 224 ｜ T: 213.740.5620｜ E: firstname.lastname@example.org
USC RISK MANAGEMENT AND INSURANCE
3434 S. Grand Avenue (CAL) Suite 120 ｜ Contact information varies by request